Crisis communication and reputation management in the digital age: A guide to best practice for the aviation industry

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Crisis communication and reputation management in the digital age: A guide to best practice for the aviation industry

Source

Quick Facts

Publishing Organisation:
International Air Traffic Association (IATA)
Year:
2018
Languages:
English
Status:
Published
Covers Thematic
  • Crisis communication Crisis communication is a strategic approach to corresponding with people and organizations during a disruptive event. When a crisis occurs, proactive, quick and detailed communication is critical.</br></br></br>Source: www.techtarget.com/searchdisasterrecovery/definition/crisis-communication
  • Social Media Team building Social Media team building comprises the member's roles and competences, training requirements, as well as financial and organizational prerequisites
    • Target audience
  • Businesses companies, local business networks, solution providers, suppliers of goods and services
  • Policy Makers local, national, and European agencies and institutes, public authorities, standardization bodies
  • Practitioners Practitioners is a target group in LINKS which comprises local, national and European disaster management organizations, civil protection agencies, first responders, NGOs, security networks...
    • Audience experience level
  • Intermediate Those who currently use social media to communicate with the public and have developed a draft social media strategy, even if this is not thoroughly documented or communicated across the organisation</br></br>Source: https://www.fp7-emergent.eu/wp-content/uploads/2017/09/20170529_D7.3_Guidelines_to_increase_the_benefit_of_social_media_EmerGent.pdf
    • Disaster Management Phase
  • During Also referred to as "Response Phase"</br></br>Actions taken directly before, during or immediately after a disaster in order to save lives, reduce health impacts, ensure public safety and meet the basic subsistence needs of the people affected.</br></br>Annotation: Disaster response is predominantly focused on immediate and short-term needs and is sometimes called disaster relief. Effective, efficient and timely response relies on disaster risk-informed preparedness measures, including the development of the response capacities of individuals, communities, organizations, countries and the international community.</br></br>Source: https://www.undrr.org/terminology/response
  • After Also referred to as 'Recovery Phase'</br></br>The restoring or improving of livelihoods and health, as well as economic, physical, social, cultural and environmental assets, systems and activities, of a disaster-affected community or society, aligning with the principles of sustainable development and “build back better”, to avoid or reduce future disaster risk.</br></br>Source: https://www.undrr.org/terminology/recovery
    • Synopsis

    Crisis Communication Plan

    The main elements of a robust crisis communication plan include:

    • Statement of company communication policy, including the names (or positions) of authorized spokespeople
    • Outline of the communication organization, and its interface with the corporate Crisis Management Team (the head of communications should sit on the CMT)
    • Protocols for ensuring all available communication channels are properly coordinated and that information and messaging is consistent to all audiences
    • Description of functional roles and responsibilities, and candidates
    • Checklists for each functional role, outlining the main tasks
    • Templates for initial statements and employee communications, including the first online posts, which can be issued immediately after key information is confirmed.
    • Templates should be developed for various possible scenarios, including accident; serious incident; diversion; hijacking/security incident; service disruption
    • Database with phone and email addresses of important internal and external contacts (including primary media outlets, online influencers and service providers)
    • Standard forms and documentation (for example, media call logging form, press conference registration form


    Crisis communication team

    At a minimum, the team should be capable of executing the following functional responsibilities.

    If resources are limited, one individual may be responsible for two or more functions

    • Communication Representative on the Crisis Management Team (CMT)
      • The Communication Representative on the CMT is responsible for providing strategic communications advice to the CEO and members of the CMT, and for ensuring that accurate and timely information to internal and external stakeholders is provided.
    • Communication Team Leader
      • The Communication Team Leader is responsible for the overall management of the Communication Team and for ensuring that the communication strategy is executed.
    • Content Developer
      • The Content Developer is responsible for drafting all written materials or other content used in response to the crisis, including news releases, backgrounders, briefing documents and statements (eg video statements)
    • Online Communication Manager
      • The Online Communication Manager is responsible for managing the company’s social media and online channels.
      • The Online Communication Manager also coordinates online activities with other departments such as the commercial team, monitoring online conversations about the situation and advising on whether the company should engage with online conversations by posting responses on “owned” or third-party social media platforms.
    • Internal Communication Manager
      • The Internal Communication Manager is responsible for ensuring that all statements are provided to employees via internal communication channels
    • Network Co-ordinator
      • The Network Coordinator is responsible for maintaining contact with offices and PR Agencies across the network, and for ensuring that they receive updated information as it is released from Head Office
    • Media Monitoring Coordinator
      • The Media Monitoring Coordinator is responsible for ensuring that all relevant electronic, print and online media coverage is collated and reported to the Crisis Management Team
    • Media Enquiry Center Manager
      • The Media Enquiry Center Manager is responsible for supervising the team answering incoming media calls, and for ensuring that agents responding to reporters are provided with updated statements and talking points.
    • Communication Representative/s on the Go-Team (which may be sent to the incident)
      • The Communication Representative/s on the Go-Team is/are responsible for travelling to the scene of the event and coordinating all communication activities locally


    Please note: Access to the following links is currently only available for project partners

    Key facts Crisis Communication Team & Plan: https://safetyinnovationcenter.sharepoint.com/:b:/r/sites/LINKS_shared/Freigegebene%20Dokumente/WP4/Guidelines/Guideline%20Documents/Working%20documents/Action%20cards/G09_crisis%20communication%20plan_extract_level2.pdf

    Comprehensive Advice Crisis Communication Team & Plan: https://safetyinnovationcenter.sharepoint.com/:b:/r/sites/LINKS_shared/Freigegebene%20Dokumente/WP4/Guidelines/Guideline%20Documents/Working%20documents/Action%20cards/G09_crisis_communication_plan_extract_level1.pdf

    Linked to

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